Finance and Office Coordinator (Part time, Hourly)

• Salary Range: CAD $25 to $32/hour
• Due to the size of our company and the volume of work, this role is for approximately 20 hours per week - 5 hours, Monday through Thursday (or as agreed upon with the selected candidate). Hours may potentially increase should the candidate wish to transition to full time employment at a later date.
• While this is primarily a remote position, we prefer the candidate to reside in the Metro Vancouver area and work on Vancouver time. Note that each week, we convene in person at a Vancouver-based co-working space for side-by-side working opportunities and team connection. Attending these sessions is highly encouraged, but optional.

• Perform bookkeeping tasks. Conduct bank reconciliations in Xero and resolve discrepancies.
• Manage accounts payable and receivable processes with accuracy and timeliness.
• Process payroll, including deductions and government remittances, in Wagepoint.
• Assist in budgeting, expense tracking, and financial reporting.
• Maintain records of assets and depreciation adjustments.
• Maintain bonus and commission payment records.
• Other financial tasks as assigned.

• Support new employee hiring, orientation and handle administrative tasks.
• Coordinate purchases as necessary.
• Ensure all company documents and files are organized and up-to-date.
• Maintain ClickUp, our central knowledge repository.
• Assist with resource management in Productive.io.
• Assist in organizing company events and special projects as assigned.
• Document processes and procedures.
• Manage third party contractors

• Oversee new client onboarding process, acting as the first official welcome to all clients.
• Provide backup support for customer inquiries and lead capture.

• Demonstrated ability to conduct financial processes, including bookkeeping, payroll, AP/AR. Familiarity with accounting principles, including budgeting, expense tracking, and financial reporting principles.
• Experience using Xero (or similar), Wagepoint (or similar) and Fathom.io is an asset.
• Office administration, including assisting with HR functions, coordinating purchases, and maintaining procurement records.
• Experience using ClickUp or similar platforms would be an advantage.
• Working in an agency or consultancy would be a definite asset.
• Excellent interpersonal skills and communication.
• Strong attention to detail and accuracy in financial and administrative tasks.
• Ability to multitask, prioritize, and manage time effectively.
• High level of proficiency in Google Workspace. Confidence operating in a cloud-based work environment.
• Proactive problem-solving skills and a service-oriented mindset.
• Flexible, adaptable, and able to work both independently and collaboratively.

• Bachelor's degree or diploma in Business Administration, Finance, or related field. Comparable experience will also be considered.
• 2-3 years of experience in bookkeeping and 1-2 years in office administration.
• Familiarity with cloud software and technologies such as Xero (or QuickBooks), Google Workspace, ClickUp, Slack, and similar systems.

• Competitive Compensation: Enjoy a competitive compensation package and comprehensive benefits.
• Forever Learning: We invest in your training and offer mentoring opportunities.
• Remote Working: Benefit from remote work opportunities combined with frequent team building.
• Extended Long Weekends: Regular office shut-down days for extended long weekends and holidays.
• Never Go Stale: Work on several marketing initiatives and clients simultaneously using cloud-based collaboration tools.
• Collective Brain: Thrive and learn in a fast-paced environment with a team that has extensive marketing experience.
• Diverse Culture: Embrace inclusivity and diversity. We welcome all perspectives and ideas. You can show up here and be yourself. We strive to be anti-racist and acknowledge we work on colonized land. We are inclusive of all people, irrespective of gender identity, sexual orientation, or abilities/disabilities. We are adaptable, embrace cultural differences and are open to new experiences.

Crisp