Regional Administrative Lead, Western Canada
GHD
- Vancouver, BC
- $53,372-72,209 per year
- Permanent
- Full-time
- Communicate with Western Canada Leadership/Management team, messaging down to Admin team.
- Oversee GHD processes like the CV Manager uploads and membership databases. (ie. EGBC, APEGA etc)
- Support management with calendar management, travel and accommodation arrangements, expenses and meeting minutes.
- Operation Manager support as needed.
- Create consistency between offices for the Region.
- Support/build Admin team morale and team building
- Work in a fast-paced environment under multiple deadlines and communicating with team leadership, project managers, staff, and clients
- Guide and assist team members with meeting quality system requirements, including purchasing, document control, and record keeping
- Monitor Administrative team scheduling and assist as necessary to resolve scheduling conflicts and keep the team schedule up to date
- Assist staff with planning meetings and events
- Assist with maintaining key external business relationships
- Contribute to improving processes and team workflows to promote efficiency and goodwill
- Document production including typing, formatting, and revisions of reports and general correspondence based on preset templates and styles. Working in Microsoft Word, Excel, PowerPoint and Adobe.
- Coordinate office Health, Safety & Environment requirements in partnership with the HSE team
- Manage Office Reception, maintain office and kitchen supplies and organization, oversee Janitorial and other office vendors
- Coordinate incoming and outgoing mail, deliveries, and courier items
- Manage workloads for a team of administrative professionals and delegate tasks to team members
- Assist senior staff with management of travel and expenses
- Proven experience in administration and a confident team leader able to supervise staff working across the Region
- Confidence to identify areas for development and training of the Administrative team.
- Knowledgeable with all applications of Microsoft 365 Familiarity with Salesforce and SAP Concur would be an asset.
- Document control experience is an asset, ensuring proper version control, naming of documents, and filing procedures
- Independently driven with the ability to make empowered decisions
- excellent prioritization, attention to detail, and task delivery skills are required
- Some flexibility regarding work hours is needed
- Willing to work in an office as an integral and resilient member of the Vancouver team. This is not a remote, work from home role