Senior Coordinator, Grants Management
Raising The Village
- Toronto, ON
- $80,000-90,000 per year
- Permanent
- Full-time
- Manage and coordinate philanthropic, government, and institutional grant reporting throughout the lifecycle of the grant in collaboration with the relevant stakeholders, with the understanding that these activities inform, and support programmatic and operational process refinements.
- Serve as the liaison between Implementation, PEAL (our Planning, Evaluation & Learning team), Finance, Partnerships, Knowledge Management, and Leadership teams, to organize all data and information required for reporting.
- Responsible for researching, writing, compiling, and managing the timeline of grants, including maintenance and oversight of workflow processes and procedures to ensure accurate and efficient collection and timely submission.
- Compile programmatic and operational reports, work plans, time sheets, data, and other relevant documentation required for grant reports and contracts.
- Monitor compliance with grant conditions and ensure implementation is in accordance with commitments to funders.
- Support project management including tracking performance on key outcome and output indicators, and support performance improvement plans with the implementation team.
- Advise and support the leadership team and staff concerning grant startup and grant management issues and provide ongoing knowledge translation related to the grant and reporting compliance.
- Lead in researching, compiling, and recording information on potential partnership opportunities, including pipeline research, management of proposal timelines, and the execution of the partnership’s growth strategy..
- Develop grant proposals for government, multilateral, other restricted and unrestricted funding opportunities as assigned.
- Work collaboratively with the teams in a cross-functional setting to develop relevant communications materials in support of grant writing, reporting, and funder relations,
- Respond to all funder queries and requests, and support preparations for funder visits to partner communities
- Engage with staff to acquire and document knowledge to inform grant writing and reporting, and mobilize the learnings to inform processes, systems and practices to ensure organizational readiness.
- Build staff and organizational capacity, and provide ongoing support to staff to manage and report on complex grants.
- Assure appropriate due diligence procedures are in place and utilized.
- Continually improve grants management process, and update systems and manuals.
- Monitor and coordinate with multiple departments to ensure that administrative policies and budgeting of programming aligns with donor requirements.
- Any other duties as assigned within the scope of this role.
- Bachelor's degree in relevant field
- Five (5) years of previous experience in international development/nonprofit organizations for complex and data-informed programs.
- Understanding of funding agencies’ interests, needs, and trends.
- Strong understanding of programs, Logic Model, Performance Measurement Frameworks, Results Based Management, and Monitoring & Evaluation processes and high proficiency in data analysis.
- A minimum of three years funding and/or project management experience, including demonstrated experience with restricted funding.
- Works well under pressure, with the ability and confidence needed to meet tight deadlines in a fast-paced environment while managing multiple projects
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Superior Excel skills are required. Experience with CRM systems, with a preference for Salesforce. Excellent working knowledge of GSuite and MS Office suite, including proven experience in maintaining complex spreadsheets and using databases.
- Strong writer, with the ability to produce clear, concise, and tailored reports and progress documents for multiple audiences.
- Excellent attention to detail,
- Ability to work independently and as part of a collaborative team.
- Strong research and financial analysis skills.
- Excellent communication and interpersonal skills, both written and verbal, including demonstrable experience in writing and speaking clearly, concisely, and with attention to detail for multiple audiences.