Executive Assistant
Marcus & Millichap
- Ottawa, ON
- Permanent
- Full-time
- Act as a true extension of the Executive in all aspects of his life from personal to business.
- Understand everything going on in the business and personal life to effectively delegate, streamline, and organize the entire spectrum of obligations.
- Manage schedule, co-ordinate day to day operations and communications with clients to include setting up meetings and events locally and in other cities.
- Track expenses and Interface with the executive's bookkeeper to maintain accurate financials for his business as well as personal.
- Interface with entire team to ensure they have support needed.
- Strong organizational skills, and ability to prioritize and delegate tasks seamlessly.
- Advanced Microsoft Office and general technology competency.
- Experience working with a high performing senior executive or entrepreneur.
- A strong pro-active nature, and ability to approach problems with a strong decision-making capability.
- Ability to handle sensitive information with the highest degree of integrity and confidentiality.
- Great on the phones and can switch between speaking with the courier to a billionaire client and back to a junior team member effortlessly.
- Experience with contact management (CRM) systems.
- Ability to do basic financial analysis considered an asset.
- Knowledge of social media platforms such as Instagram, LinkedIn, Facebook to maintain a prominent social media presence for the executive.
- Experience in the commercial real estate sector would be considered an asset but not required.