Coordinator Digital Health and Proposal Management

CarePartners is one of Ontario’s largest, most reputable and well-established accredited home health care providers, providing nursing, personal support, home support, palliative, therapy and rehabilitation support services for patients of all ages across urban and rural Ontario. We visit approximately 80,000 patients each year in homes, schools, clinics, workplaces and retirement homes, spread across 14 branches and 22 nursing clinics.

We continuously innovate to meet patient needs with specialized (award-winning) care programs and technology, including virtual care and Artificial Intelligence (AI).

We offer a competitive compensation program, tuition assistance, on-site training and professional development and a comprehensive benefits package. Come see how community health care can fit your lifestyle and career goals!

We are currently looking for someone to join our corporate team as a Coordinator Digital Health and Proposal Management. The role is hybrid and has flexibility to work both remotely and within Waterloo, ON office.

Provides administrative support to the digital health project lead and supports management of the proposal process for business development. Responsible for performing administrative tasks, communicating with stakeholders, and ensuring resource availability.

• Competitive salary based on experience
• Flexibility to work remotely a portion of the time
• Supportive and positive leadership support
• Robust Employee Assistance Program (EAP) for you and your family members
• Health & dental benefits, plus retail discounts and recognition rewards
• Opportunities to volunteer in countries with limited access to healthcare services

• Support project team(s) and proposal team(s) to adhere to provided timelines and deliverables.
• Ensure documentation is maintained and appropriately filed throughout the length of the project / proposal development.
• Assist the project lead / proposal lead with administrative functions and processes.
• Monitor the RFP websites, forward potential RFPs to proposal team for consideration, contact vendors for clarification, draft bid documents, keep track of all progress made on RFPs / new business opportunities, and prepare tracking reports monthly.
• Set up project / proposal folders with appropriate folder structure and documentation, and support completion of documentation throughout the projects / proposal development.
• Seek updates monthly for all projects being tracked for distribution to senior leadership.
• Develop presentations and briefing notes to support project and status updates.
• Book meetings and necessary rooms in a planned and organized manner and share the booking details and materials with all the invitees.
• Support efficient running of the project management office.
• Other duties as assigned.

• Strong proficiency in all aspects of Microsoft office, with proven skills in Word, Excel, and PowerPoint
• Strong written communication skills
• Strong organization, communication and problem-solving skills
• Demonstrated knowledge of project management tools, techniques, and methodologies
• PMP Certification in progress or experience in a project environment an asset
• Health Care industry experience an asset
• Proficiency in French is considered an asset

In addition to providing home-based health care, CarePartners also serves the community through clinics, transitional care units, and provides relief in retirement homes and shared care settings. Through our Community Nursing Services outreach program, we’ve been organizing staff-led medical care and clinics in countries with poor access to health care since 2009.

CarePartners welcomes and encourages applicants from people with disabilities. Candidates can request accommodations at any time in the hiring process