Payroll Clerk
❮ back to last search| Location: | Greater Vancouver |
|---|---|
| Company: | Shape Properties Corp. |
| Hours: | Full time |
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Vancouver, BC
Full Time
ABOUT SHAPE
SHAPE is the real estate investment, development and management company leading some of the largest and most exciting projects in North America including The Amazing Brentwood, The City of Lougheed and RC at CF Richmond Centre.
Through our fully integrated platform, SHAPE specializes in complete neighbourhoods with a top-calibre mix of shops, restaurants, residences, entertainment and a complete range of daily services on rapid transit. By executing on every stage of the real estate process, from land acquisition to property management, we are able to collaborate more efficiently, work seamlessly and perform at the highest level. Every SHAPE property reflects lasting vision, bold creativity and obsessive attention to detail.
Our projects are complex, our vision is simple: deliver social and financial value for generations. With a proven ability to raise the bar across our diverse portfolio of assets, we build on where we’ve been to push the edge of better: for industry standards, quality of life and return on investment.
ABOUT THE ROLE
Our Corporate Operations team is committed to providing the best resources, information, and guidelines for employees of SHAPE while being instrumental in the organizational development and direction of human growth. The successful candidate will report to and support the Payroll Manager and work closely with the corporate accounting and the operations team.
We are looking for someone with high attention to detail to assist in the payroll process. The ideal candidate will understand payroll and accounting concepts in order to process payroll in a timely manner, run reports and reconciliations as needed, and assist in maintaining related policies and procedures. They will also be comfortable reviewing and understanding federal and provincial regulations to ensure we are in-compliant while working with our third-party integrated payroll software.
PRIMARY JOB RESPONSIBILITIES
Assist in preparing and processing full-cycle semi-monthly payroll in a timely and accurate manner for over 200 employees (salary, hourly, commissions). Work with managers to review and approve timecards, overtime, vacation, etc.
Review payroll and resolve any discrepancies prior to transmission to ensure accuracy of all information in a timely manner
Work with the Corporate Accounting Manager to review and verify expense reports, ensuring the reports are in- compliance with the expense policy to be submitted and paid on a semi-monthly period
Update and maintain accurate employee records in our HRIS, including all changes that are payroll related
Administration of Employee Group Benefit Plan, including accurate employee records and status changes with our insurance providers; assist in preparing monthly reconciliation reports, identifying discrepancies, and correcting any gaps or missing deductions
Assist in preparing and ensuring all payroll related remittances and filings are completed in a timely manner including EHT, EI, CPP, WCB, and other tax forms as required
Process information for onboarding new hires, resignations, and terminations. Send ROE to Service Canada electronically and provide copy to employee
Administer appropriate calculations for special payments and final pay for terminated employees
Assist the accounting department and other managers with required special reporting data and audits
Reconciliation of payroll-related accounts and GL accounts on a monthly basis
Assist in preparing for month-end, year-end process and annual T4 summaries for review
Assist in completing year-end government remittance and reporting as required
Assist in internal and external audits as required
Manage RRSP/TFSA/DPSP enrollments to payroll to ensure contributions are set up accurately for an employee. Understand how the group plan works and provide clarification to employees if they have questions
Provide high-end, timely and confidential customer service to all internal and external stakeholders regarding their inquiries and concerns
Ensure key payroll metrics are captured and reported on in a regular and timely manner. Assist with the financial management of payroll & benefits by identifying trends and/or irregularities in cost and/or usage of various programs and recommend actions to address
Ensure compliance with all provincial and federal regulations including the Employment Standards Act and Tax authorities in provinces that SHAPE operates in (currently BC and AB)
Research best practices of payroll & benefit trends while providing recommendations to continuously improve our processes
QUALIFICATIONS
Required Knowledge, Skills and Abilities
Strong organizational, critical thinking, and time management skills
Knowledge of payroll related legislative requirements, including CRA and ESA
Strong numerical aptitude and attention to detail with the ability to handle multiple priorities with high level of accuracy
Strong verbal and written communication skills
Works well under pressure, capable of handling multiple tasks with simultaneous deadlines and taking accountability
Uncompromised ethics and integrity; understand the importance of confidentiality
Demonstrate initiative and ability to work independently as well as in a team
Must be legally eligible to work in Canada
Required Training and Experience
Certified Payroll Compliance Practitioner (PCP) is required or working towards a designation
Minimum of 2 years of hands-on full-cycle experience in payroll processing
Experience with ADP Work Force Now is required or similar payroll software
Experience and knowledge with Canadian federal & provincial employment laws and regulations
Experience with time and attendance systems an asset
Advance in Microsoft Office Suite (advance in Excel is an asset)
WORKING CONDITIONS
SHAPE’s corporate office, located in the downtown Vancouver business district, is where the successful candidate may expect a comfortable and collaborative work environment in a modern office setting.
Salary Range: $50,000-60,000/year
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