Program Coordinator
❮ back to last search| Location: | Greater Vancouver |
|---|---|
| Company: | Charity Village |
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Summary
We are looking for a Program Coordinator to support the implementation of the strategic plan to successfully grow our influence and impact as a public health charity.
Description
The Pacific Public Health Foundation (“Foundation”) is the only charitable foundation in BC actively fundraising for public health initiatives, with and in support of our partners throughout the province. We are a leader in public health philanthropy, engaging and investing in innovative, collaborative, and evidence-based initiatives that improve population health. We are an independent, non-governmental organization and registered charity, that has built partnerships across all areas of public health, ensuring that we continue to make a difference in communities where, how, and when they need it the most. We envision a healthy, safe, and equitable future for all.
Are you passionate about health equity?
Do you want to address the determinants of health?
Do you want to make an impact toward ending the toxic drug poisoning crisis?
Are you looking for an opportunity to help rebuild community resiliency and address the societal consequences of the pandemic?
We invite you to join our growing team where you can support this vital work—and more. Help us make an impact in communities across BC.
For stories on our work, please visit: www.pacificpublichealth.ca
Scope of Position
We are looking for a Program Coordinator to support the implementation of the strategic plan to successfully grow our influence and impact as a public health charity. The primary focus of this role will be to support the organization in day-to-day functions and business operations, and work to raise the profile, reputation, and reach of the Pacific Public Health Foundation, and public health broadly. The Program Coordinator supports the CEO with executive administration as well as stakeholder engagement and management.
Reporting to the Operations Manager, this role works in collaboration with the CEO, Operations, Marketing and Communications, and Fund Development teams.
Overview of the Position:
Executive:
Scheduling and calendar management for internal and external meetings;
Compiling background briefing materials for meetings, and taking and distributing meeting minutes where applicable;
Preparing and editing correspondence, communications, presentations, reports, and other documents;
Acting as the point of contact between the CEO and external stakeholders;
Preparing and processing CEO expense claims, travel arrangements, or other activities;
Supporting CEO’s strategic and partnership work.
Programming
Providing project management support including but not limited to report writing, evaluation, collection, correspondence with project leads, and document management;
Acting as liaison with Marketing and Communications and Fund Development teams on reporting requirements for donor relations and public engagement activities;
Organizing and/or attending meetings as required for administrative support;
Facilitating, supporting, and coordinating logistics for public engagement and knowledge translation activities, such as events, content production for various media, evaluation, reporting, and other administrative tasks as required, in collaboration with other teams.
Operations and General Administration:
Supporting overall day-to-day operations and business functions;
Supporting financial systems including but not limited to data entry, accounts payable processing, audit work, and mailings;
Coordinating regular internal team meetings and other staff engagement activities;
Sharing responsibilities of the Foundation general inbox with staff from Marketing and Communications and Fund Development teams;
Working with the Operations Manager in fulfilling activities for the Board of Directors and its sub-committees, including but not limited to:
Coordinating schedules, booking meetings, drafting agendas and internal reports, preparing and distributing minutes, communication of key documents for approval, board engagement, education, and communications plans;
Participating in Board meetings and other meetings as required;
Developing and maintaining organizational procedures and manual;
Taking on special projects to support the organization and overall business needs;
Supporting and collaborating with the Fund Development and Marketing and Communications teams as needed;
Other duties as required.
Requirements:
Combination of training, education, and/or experience in operations and business administration;
Strong relationship-building skills with an ability to develop a positive rapport with a diverse range of individuals;
Proven experience with project management and ability to efficiently organize and manage diverse projects while meeting multiple deadlines, along with thorough attention to all details and consistent follow through;
Experience with financial systems, data entry, and payables processing;
Experience with calendar coordination, meeting preparation, and minute taking;
Excellent computer skills and experience with Microsoft Office applications;
Strong oral and written communication skills;
Comfort and experience discussing and advocating for social change and progressive initiatives;
Experience working in non-profit organizations an asset;
Understanding of public health, a health-related field, and/or public and community engagement is a strong asset;
An understanding of, and passion for, working in a small and dynamic growing charity is particularly key;
Commitment to the vision, mission, values, principles, and priorities of the Pacific Public Health Foundation;
Ability to work flexible hours on occasion, based on predictable activities like early meetings and late events.
Attributes:
Driven and perseverant. Undaunted by challenges, and approaches opportunities with an open and positive mindset. Self-motivated and tenacious. Solutions-focused and forward-thinking.
Adaptable. Smart and clever with flexible thinking and a creative outlook. Able to deal with the unexpected. Models and enables creative thinking, curiosity, and innovation to create new solutions. An excellent problem-solver.
Collaborative. A true team player without ego or pretension, yet confident in their abilities and expertise. Cultivates meaningful, strong, and trusting relationships. Values good and open communication. Fosters respect, authenticity, emotional intelligence, responsibility, and accountability.
Purpose-driven and dedicated. Holds genuine excitement for the Foundation’s purpose and is willing to immerse themselves in, and be a champion for, public health, the social determinants of health, equity, and harm reduction. Socially and politically progressive and open minded. Passionate and caring. Committed to equity, diversity, and inclusion. Committed to social justice, anti-racism, anti-Indigenous racism, and Truth and Reconciliation.
The Foundation offers:
Ability to work flexible hours
Hybrid workplace where staff are able to work from home and from the Vancouver office
Cellphone reimbursement
Laptop, monitor, and other equipment
One-time stipend for home office needs
Paid sick days and additional wellness days for personal and care responsibilities
Generous vacation package
Access to a professional development budget for continued learning and education
Mentoring and coaching
A collaborative, supportive team environment
We value a diverse team and embed equity, diversity and inclusion (EDI) across the organization. Applications are strongly encouraged from all qualified individuals regardless of disability, culture, ethnicity, race, sexual orientation, gender identity and expression, nation of origin, age, or religion. The Pacific Public Health Foundation strives to recruit through a lens of EDI, to reflect our work to address inequities, advance social justice, and support all communities. We strongly encourage applicants to self-identify in their application if they feel comfortable in doing so. Please also share any accommodations that may support you in the hiring process.
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